Administrative Assistant-Maintenance Support Tech III or IV Waco Area Office

Administrative Assistant-Maintenance Support Tech III or IV Waco Area Office - (2400549) Position Information Do you have excellent administrative office skills? Do you want to provide support to a team that helps maintain some of the best roadways in the United States? Come join the Waco District’s Area Maintenance Section as a Support Tech III or IV, (Administrative Assistant).
This position keeps the office running day to day, assisting with phone calls, meetings, employee onboarding, orders and procurement, data entry, timesheets, and many other important functions.
The ideal candidate is able to communicate and respond quickly and professionally via phone or email to members of the public, coworkers, and local government stakeholders.
With great benefits and a great team, TxDOT is the place to be! For a complete list of our total compensation package please visit our website at https://www.
txdot.
gov/ Work Location: Waco Area Maintenance Office – 7479 Bagby Ave.
Waco, TX 76712 Salary Plan/Grade: Maintenance Support Tech III, A17 $39,976 - $61,399/annually Maintenance Support Tech IV, A19, $45,244 - 72,408/annually The Texas Department of Transportation reserves the sole right in determining the level of position offered based on the applicant's work experience, skill level and all other appropriate factors, and based on business needs.
Minimum Salary: 39,976.
00 Maximum Salary: 72,408.
00 Pay Basis: Yearly FLSA Status: Nonexempt Work Locations: Waco Area Office 7479 BAGBY AVE Waco 76712 Travel: Yes, 10 % of the Time Shift: Day Job Shift Details: M-Th 7a-5:30p Location Flexibility: Onsite Benefits and Perks At TxDOT, we value employee work-life balance.
In keeping with our commitment to this value, our employees benefit from a wide array of programs and activities that include: Low Turnover Retirement Pension Alternative Work Schedules Paid Leave/Holidays Health Premiums paid at 100% for full-time employees On the Job Training Tuition Assistance Program Comprehensive Wellness Program/Wellness Leave Incentives Career Development Programs/Opportunities for advancement For a complete list of our total compensation package please visit our website at: Total Compensation Package To view benefits available to all State of Texas employees visit: Benefits at a Glance (ERS.
texas.
gov) Position Description Performs administrative support-related work in a maintenance office or district headquarters and for one or more projects and/or specialized programs.
May serve as a lead worker.
Work requires contact with high-level managers, executives, governmental officials and private entities.
Employees at this level establish their own work plan and priorities to meet set objectives.
Issues are rarely referred to the supervisor but are handled at the occurrence.
Essential Duties: Maintenance Support Tech III: Creates and maintains related activity logs, files, and reports on services.
Evaluates and researches information to solve customer service problems.
Inputs and maintains daily production reports and compiles monthly reports for manager.
Coordinates with district personnel with annual inventory of supplies, stockpiles and minor equipment.
Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical errors, syntax, style, sentence structure, content, and clarity.
Processes receipts and invoices for payment.
Performs other job responsibilities as assigned.
Maintenance Support Tech IV-in addition to above responsibilities: Composes and prepares correspondence and applicable recurring or special one-time reports and/or confidential and sensitive communications.
Provides information and assistance pertaining to procedures, laws, rules and/or regulations; refers customers to appropriate source for problems or questions; processes special applications and reports.
Provides technical assistance to others in using personal computer and/or software applications.
Conducts monthly spot inventories, verifies inventory findings, reconciles, and coordinates with Business Services on adjustments needed.
Maintains materials inventory.
Provides assistance to the public.
Minimum Qualifications: Maintenance Support Tech III: Education: High School Grad or Equivalent in general education.
Experience: 3 years in administrative or clerical support, customer service, or related experience.
(Experience can be satisfied by fulltime or prorated parttime equivalent).
College education and/or relevant technical training may be substituted for experience on a year per year basis.
Substitutions for Minimum Qualifications Maintenance Support Tech IV Education: High School Grad or Equivalent in general education.
Experience: 4 years in administrative or clerical support, customer service, or related experience.
(Experience can be satisfied by fulltime or prorated parttime equivalent).
College education and/or relevant technical training may be substituted for experience on a year per year basis.
Substitutions for Minimum Qualifications Licenses and Certifications: Valid driver’s license.
This position requires driving a state vehicle.
Competencies: Maintenance Support Tech III: Extensive knowledge of Office management practices and procedures Automated record-keeping methods Applicable computer systems and applications Purchasing methods and procedures Expert skill in Maintaining effective working relationships with others Dealing courteously and effectively with the public Using computers and applicable programs, applications, and systems Maintaining a safe working relationship Ability to Follow verbal and written instructions.
Other Attributes Maintains composure when handling problems, stressful situations, continuous change or unexpected developments.
Maintenance Support Tech IV-in addition to above responsibilities: Expert skill in Composing correspondence and technical documents Preparing and maintaining confidential and sensitive records, files and reports Other Attributes Shows initiative and action beyond what is required to improve products or services; is self-starting and completes.
assignments independently without constant supervision Protects sensitive and confidential information.
Physical Requirements and Working Conditions: Sedentary work: Lift up to 10 lbs.
at a time and occasionally carry files/small tools.
Light work: Lift up to 20 lbs.
at a time and frequently lift or carry objects up to 10 lbs.
Sitting - prolonged periods of time Standing-prolonged periods of time Repetitive Motion-substantial movements of the wrists, hands, and/or fingers Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading.
Conditions of Employment: Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT) Job: Exec/Admin/Clerical/Legal Schedule: Full-time Employee Status: Regular Job Type: Standard Job Level: Non-Management Job Posting: Feb 13, 2024, 9:06:37 AM Unposting Date: Feb 28, 2024, 11:59:00 PM State Job Title/s: Administrative Assistant V, VI State Job Code/s: 0158/0159 Military Occupational Specialty (MOS) TxDOT is committed to hiring veterans.
To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.
S.
Armed Forces have been assigned to each state classification code/title where applicable.
The MOS codes are grouped by occupational category.
To view the MOS codes please click on link below and click on the appropriate occupational category.
https://hr.
sao.
texas.
gov/CompensationSystem/JobDescriptions Applicant Information The Texas Department of Transportation is an Equal Opportunity/Affirmative Action Employer, and does not tolerate discrimination in the workplace.
We are committed to a diverse and inclusive workplace.
All employment is decided on the basis of qualifications, merit and business need.
If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.
Please click this link to read the information for applicants: Additional Applicant Information