Environmental Program Office Administrator

JOB NOTE: This position has been approved to begin with funding effective 10/01/2023 Reporting directly to Environmental Program Manager and indirectly to Director of Parks.
Additional reporting to Williamson County Conservation Foundation (WCCF) Board.
Responsible for providing executive administrative support to assist with daily operations and interdepartmental and external stakeholder issues for the WCCF.
EXAMPLE OF DUTIES Assists in annual budget process by collaborating with department leadership on equipment needs, Capital Improvement Project costs, and other departmental cost for budget developmentPerforms purchasing coordination for the department, to include reconciliation/oversight of p-card use, requisition approvals, processing invoices, management of relationships with suppliers, liaison with County A/P and Purchasing departments, and preparation of end-of-fiscal year reportingManages accounts payable and receivable by tracking receipts, and treasury deposits, balancing discrepancy resolutions, and managing various spreadsheets and office supply budget and is point of contact for internal county auditsProvides support and oversight for special projects and initiativesAssists with all incoming phone calls, visitors, e-mails, appointment requests, and media inquiriesParticipates in long-range planning and developments of strategies/tactics to achieve WCCF goalsCreates and maintains various reports, forms, worksheets, and informational materialsProvides insight and guidance for consideration in policy and procedure developmentPublic outreach planning and scheduling (including volunteer coordination, Texas Conservation Symposium, etc.
)Coordinates with County Public Information Office in the development and distribution of news releases and other public media messagingUpdates and maintains website.
Processes plan participant applications, including providing updates on application statusPerforms land management staff scheduling and coordinationFacilitates internal and external trainings (i.
e.
, Leave No Trace, Dept.
of Agriculture, National Habitat Conservation Plan Coalition)Provides as-needed support to field crews and surveyorsAssists in the development and maintenance of internal databasesAttends regularly scheduled meetings with various external organizations (US Fish and Wildlife Service, Texas Parks and Wildlife, Texas Department of Transportation, and National Habitat Conservation Plans Coalition)Assists with administrative record for publicly held meetingsAssists with minute-taking and reporting for WCCF Board meetingsAttends all trainings and meeting as requiredPerforms special duties as assignedORGANIZATION RELATIONSHIPSReports directly to – Environmental Program ManagerDirect Reports – NoPHYSICAL DEMANDSPosition involves frequent sitting, standing, walking, climbing, bending, heavy lifting, and operating equipment weatherPosition involves safely operating a motor vehicleENVIRONMENTAL FACTORSWork is mostly conducted indoors in well lit, air-conditioned office during regular business hours with frequent outdoor activities in varying environmental conditions to perform site inspections, assist field staff and due diligence reviewsRegular travel between work sites as requiredIRREGULAR HOURSWork outside of the normal office hours (Monday-Friday 8 a.
m.
to 5 p.
m.
) may be requiredMay be deemed essential personnel in the event of an emergencyThe above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job.
They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position.
This job description is subject to change as the needs and requirements of the job change.
SUPPLEMENTAL INFORMATION A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed.
Positions are open until filled, subject to close at any time after five (5) business days.
The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626.
Phone (512) 943-1533 or visit our website at www.
wilcotx.
gov/469/Human-Resources.
Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA).
If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.
TOBACCO FREE WORKPLACE POLICYWilliamson County is a tobacco free workplace.
The use of tobacco products (e.
g.
, cigarettes, cigars, pipes, snuff, chew, etc.
) and Electronic Nicotine Delivery Systems (ENDS) (e.
g.
, vapor, e-cigarettes, etc.
) prohibited on all Williamson County premises.
Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.