The St.
Louis bilingual parish receptionist and office assistant fulfills the mission of the church by providing organizational support for the parish mission's priests and associated ministers within the framework of the parish's philosophy, organization, and policies.
The parish receptionist and office assistant serve as the assistant to the office manager by supporting the hospitality needs of the parish, the administrative needs of the office, the mission, and assigned office duties.
The receptionist has decision-making responsibilities within essential job functions, in keeping with parish policies.
The position is hired and evaluated by the office manager.
Essential Duties
Supports and upholds the mission of the Parish
Acts as a witness to Gospel values by modeling the teachings of the Catholic Church
Supports and adheres to the Code of Conduct and policies and procedures of the parish, school, and Diocese
Maintains confidentiality regarding Parish matters
Communicates with EIM site administrator to ensure all necessary volunteers and music ministry personnel are EIM compliant.
Provides comprehensive secretarial duties for the office manager, especially with regard to Spanish language needs.
Acts as the primary receptionist during business hours with special attention to those needing Spanish language assistance.
Welcomes visitors to the office and phone calls in accordance with the parish's core value of joy and excellence, exhibiting superb hospitality
Supports the office manager in the preparation of documents, reports, and correspondence
Helps maintain and administer the Parish Database System
Assist in baptisms registrations and ensure all required documents have been completed.
Issue Sacramental certificates and notifications of parishes of the baptism of completed Sacraments
Help coordinate the scheduling of Mass intentions
Aids in maintaining the sacramental registry
Aids in producing weekly bulletin & Flocknote emails
Meets staff development guidelines as set forth by the Diocese/local administration
Demonstrates professionalism in conduct, demeanor, and work habits
Maintains a work schedule that maximizes availability to the Parish
Serves as a professional representative of the pastor and parish
Communicates effectively with those in the mission community
Collaborates with peers to enhance the work environment and support organizational planning
Knowledge, Skills, and Abilities
Knowledge of the basic teachings of the Catholic Church
Knowledge of Microsoft Office applications
Knowledge of the use of office equipment
Knowledge of the written and verbal Spanish language
Able to communicate effectively in both written and verbal form
Able to work well with others in the school community
Able to converse fluently in Spanish and English
Skill in handling multiple tasks simultaneously
Skill in organizing and relating information in an understandable format
Skill in job-appropriate technology
Skill in critical thinking and planning
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