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Posted : Sunday, August 04, 2024 10:32 PM
Position Summary
Pay Range: $16.
65 - $21.
86 Hourly The Administrative Assistant/Secretary provides administrative assistance and secretarial duties for the Juvenile Probation and Detention Departments.
This position ensures that all office functions are preformed efficiently and in a professional and timely manner to maintain office continuity.
Routes phone calls, assists the public, preparing and processing special assessment notices and other letters or memos; tracking projects; preparing agendas; scheduling meetings; providing daily assistance to the Director and Assistant Director.
Job Description ESSENTIAL JOB FUNCTIONS: Provides support to detention/probation departments by performing a variety of responsible administrative support functions Maintain or create data/logs/statistics and conduct data review or reconciliation Data entry Types court papers and other departmental documents/reports Maintains records, documents and assists in monitoring awarded grants and contracts.
Prepares reports to grant-funding agencies or for departmental use Answer telephones and direct calls to appropriate Staff/department.
Provides general information to members of the public and outside agencies Filing as needed Sends appointment letters to clients and their families Maintain general files, equipment list(s), and staff list.
Expungement and archiving of outdated files Notarize documents Order office supplies and manage inventory Open, sort, and respond to incoming correspondence, including post, and facsimiles and email Regular attendance and timeliness are required EDUCATION: Required: High School Diploma or GED Ability to become a Notary SKILLS ~ EXPERIENCE: Required: General knowledge of basic hardware and software and uses of a variety of different computer operating systems such as Microsoft Office Work, Excel, Outlook Must be able to research and report statistical data Possess excellent communication skills in expressing oneself clearly and concisely, both orally and in writing Exceptional skill in establishing and maintaining effective working relationships with County employees and the general public Keen attention to detail; careful and accurate data entry General skill in operating standard office equipment such as personal computers, calculators, and telephones Ability to accurately sort, file, and retrieve material using alphabetical, numerical, or chronological systems All Employees o Must be committed to achieving excellence in assigned duties, always in service of the county and community o Must have ability to earn and keep the trust of fellow employees and the community at large o Must be dependable as an encouraging force for team morale and in overall attendance o Must be approachable and ready to help fellow employees and the general public ENVIRONMENTAL FACTORS: Work is performed mostly indoors in a 24-hour/7-day confined, security facility Climate controlled facility Indirect contact with high-risk juvenile offenders and families PHYSICAL DEMAND REQUIREMENTS: Repetitive hand motions Ability to lift and carry up to 50 pounds Frequent sitting, some standing, and occasional walking Must be able to pass a pre-employment physical and drug screen HOURS / SPECIAL CONDITIONS: Regular schedule is Monday to Friday 8:00 a.
m.
to 5:00 p.
m.
This position may be required to work a flexible schedule based on the needs of the facility.
Disclaimer The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.
McLennan County will conduct background checks on new hires that will include a criminal background check related to convictions and deferred adjudications in the past ten years and may include credit reports, motor vehicle records, employment records, and educational attainment.
A conviction or deferred adjudication is not an automatic bar to employment.
Each case is considered individually.
Application Special Instructions Please attach the following documents: Proof of education for the highest level of schooling completed i.
e.
copy of high school diploma or college transcript Current resume
65 - $21.
86 Hourly The Administrative Assistant/Secretary provides administrative assistance and secretarial duties for the Juvenile Probation and Detention Departments.
This position ensures that all office functions are preformed efficiently and in a professional and timely manner to maintain office continuity.
Routes phone calls, assists the public, preparing and processing special assessment notices and other letters or memos; tracking projects; preparing agendas; scheduling meetings; providing daily assistance to the Director and Assistant Director.
Job Description ESSENTIAL JOB FUNCTIONS: Provides support to detention/probation departments by performing a variety of responsible administrative support functions Maintain or create data/logs/statistics and conduct data review or reconciliation Data entry Types court papers and other departmental documents/reports Maintains records, documents and assists in monitoring awarded grants and contracts.
Prepares reports to grant-funding agencies or for departmental use Answer telephones and direct calls to appropriate Staff/department.
Provides general information to members of the public and outside agencies Filing as needed Sends appointment letters to clients and their families Maintain general files, equipment list(s), and staff list.
Expungement and archiving of outdated files Notarize documents Order office supplies and manage inventory Open, sort, and respond to incoming correspondence, including post, and facsimiles and email Regular attendance and timeliness are required EDUCATION: Required: High School Diploma or GED Ability to become a Notary SKILLS ~ EXPERIENCE: Required: General knowledge of basic hardware and software and uses of a variety of different computer operating systems such as Microsoft Office Work, Excel, Outlook Must be able to research and report statistical data Possess excellent communication skills in expressing oneself clearly and concisely, both orally and in writing Exceptional skill in establishing and maintaining effective working relationships with County employees and the general public Keen attention to detail; careful and accurate data entry General skill in operating standard office equipment such as personal computers, calculators, and telephones Ability to accurately sort, file, and retrieve material using alphabetical, numerical, or chronological systems All Employees o Must be committed to achieving excellence in assigned duties, always in service of the county and community o Must have ability to earn and keep the trust of fellow employees and the community at large o Must be dependable as an encouraging force for team morale and in overall attendance o Must be approachable and ready to help fellow employees and the general public ENVIRONMENTAL FACTORS: Work is performed mostly indoors in a 24-hour/7-day confined, security facility Climate controlled facility Indirect contact with high-risk juvenile offenders and families PHYSICAL DEMAND REQUIREMENTS: Repetitive hand motions Ability to lift and carry up to 50 pounds Frequent sitting, some standing, and occasional walking Must be able to pass a pre-employment physical and drug screen HOURS / SPECIAL CONDITIONS: Regular schedule is Monday to Friday 8:00 a.
m.
to 5:00 p.
m.
This position may be required to work a flexible schedule based on the needs of the facility.
Disclaimer The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.
McLennan County will conduct background checks on new hires that will include a criminal background check related to convictions and deferred adjudications in the past ten years and may include credit reports, motor vehicle records, employment records, and educational attainment.
A conviction or deferred adjudication is not an automatic bar to employment.
Each case is considered individually.
Application Special Instructions Please attach the following documents: Proof of education for the highest level of schooling completed i.
e.
copy of high school diploma or college transcript Current resume
• Phone : NA
• Location : Waco, TX
• Post ID: 9060878898
