Recruiting and Alumni Coordinator

*JOB DESCRIPTION* *Recruiting and Alumni Coordinator* *REPORTS TO: *Institutional and Program Coordinator (IPC), GME Office *EDUCATION & EXPERIENCE* High school diploma - Associate degree or higher preferred *SKILLS* * Demonstrated organizational skills.
* Microsoft Office fluency (Word, PowerPoint, Excel, Teams, Outlook – including mail merges) * Web based teleconferencing skills (Zoom, WebEx, etc.
) * Exceptional interpersonal skills * High level of integrity, able to manage confidential information.
* Availability and ability to travel as needed.
* Able to meet productivity standards for all roles.
*PRIMARY DUTIES* Resident and Fellow Applications * Maintain up-to-date recruiting information.
* Assist residency selection committee (RSC) and fellow selection committee (FSC) chairs and/or Program Directors (PDs) in applicant screening criteria and selection for interviews.
* Coordinate all aspects of the interview processes with minimal supervision, including (but not limited to): maintenance of all applicant databases; communication (initial and follow up) with applicants; electronic management of resident and fellow interview schedules; oversight of recruiting dinners, tours, lunches, and significant other visits; and coordination of applicant housing.
* Coordinate all aspects of the RSC and FSC processes.
Recruiting * Coordinate resident and fellow recruiting in conjunction with Scheduling Coordinator * Travel for recruitment events as approved by PDs and IPC * Create and/or maintain residency and fellowship social media presence, as approved by PDs.
Rotating Students and Residents * Assist the Regulations Coordinator in selection and coordination of student and outside resident rotators, as assigned by the IPC * Coordinate and supervise with the Regulations Coordinator all onboarding, orientation paperwork, and training (medical clearance, background checks, HIPAA and child abuse reporting training, Epic access, etc.
) * Coordinate rotating student/resident schedules with Regulations Coordinator and rotation supervising faculty, if applicable Alumni Coordination * Coordinate alumni communication and updates * Assist in planning alumni reunions or celebrations.
* Assist IPC in completing and maintaining residency verification documents and maintaining accurate and up-to-date alumni database and files.
*OTHER DUTIES* * Perform other duties as assigned per the IPC and Program Directors *PHYSICAL AND MENTAL REQUIREMENTS* * Possess a valid Texas driver’s license and appropriate liability insurance * Visual and auditory accuracy * Shift length – 8 hours/day, Monday through Friday with variation for travel days * Indoor setting * Continuous use of computer * Long periods of sitting * Frequent use of telephone and/or smart devices * Continuous repetitive grasping and manipulation of both hands * Continuous conversational communication * Occasional reaching, walking, squatting, bending, kneeling, twisting and climbing * Occasionally carrying, lifting, pushing and pulling of up to 25 lbs.
* Occasionally working in confined, noisy, dusty areas * Frequent use of personal car * Understand/carry out simple/detailed, oral/written instructions * Memorize and retain instructions * Read and interpret detailed specifications * Mental competency * Tobacco non-user * Physical accommodations will be implemented where necessary and feasible Job Type: Full-time Benefits: * Health insurance * Life insurance * Paid time off * Retirement plan Schedule: * 8 hour shift * Day shift * Monday to Friday Work Location: In person