Clerk III

Clerk III The Psychiatry Department Clerk shall be appointed by and serve under the direct supervision of the Medical Director.
The Psych Clerk will perform assigned organizational support, computer, and clerical duties to assure the division is operated in an efficient, economical, and timely manner.
The clerk will support departmental Psychiatrist with gathering information for monthly and quarterly reports, handle scheduling of clinics, poly pharmacy tracking, data collection & spreadsheet maintenance, serve as back up for medical morning meeting minute taker, assist with consents and data collection and perform other duties as assigned.
Essential Job Functions: Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
Provides technical support, including: Performs assigned clerical duties for the Psychiatrists and Psychiatric Nurse Practitioners, including: Type correspondence and distribute as directed.
Take minutes of departmental meetings, Morning Medical meetings, Psych clinics, and other divisional meetings and distribute in a timely manner.
Photocopying, sorting, scanning, and distributing documents as required on a daily basis.
Completing departmental work orders.
Ensuring telephone services for the Division.
Ensuring contacts and interviews are made and arranged for Providers.
Assist in formulating Plan of Correction comparison documents.
Serves as a resource person for computer questions/applications within the department, in-services staff as needed, and provides follow-up to problems and questions.
Supervised by the Medical Director or Lead Psychiatrist.
Completes required documents for department expenditures, oversees all travel arrangements for departmental staff, and ensures building compliance with Life Safety Code regulations and quarterly inventory requirements.
Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation.
Such participation may require an alternate shift pattern assignment and/or location.
Knowledge Skills Abilities: Training in the use of office machines, including computer, calculator, transcription machine and copy machine.
Ability to type accurately.
Working knowledge of Business English, spelling, punctuation and arithmetic.
Proven ability to communicate verbally and in writing in a clear and concise manner.
Ability to take dictation, enter data into the computer using the appropriate software, including Microsoft Word, Excel, Access, Power Point, other related Office components and assist with creating and implementing Access databases and EXCEL spreadsheets for data collection in various facility departments.
Ability to compose letters and memorandums.
Proven ability to deal with the public in a pleasant and effective manner and work harmoniously with coworkers and other departments.
Proven ability to demonstrate flexibility and willingness to accept additional responsibility as the need arises.
Physical ability to be mobile and travel to assigned locations.
Physical ability to read a large amount of information in a timely manner.
Ability to make judgmental decisions and apply knowledge of departmental rules.
Ability to work under pressure of deadlines, including working beyond regularly scheduled hours.
Registration or Licensure Requirements: None Initial Selection Criteria: Graduation from an accredited high school or GED.
Three (3) years of secretarial work experience in a field related to the duties of the position.
One (1) year (30 semester hours) of accredited college work in a related field may substitute for the required work experience on a year for year basis.
Additional Information: Req 595162 Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS OIG List of Excluded Individuals/ Entities.
Males between the ages of 18 – 25 must be registered with the Selective Service.
All State Supported Living Center employees are subject to random drug testing.
Flexibility in work hours may be required for this position.
The position may be required to work overtime and/or extended hours.
All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.
MOS Code: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include: 42A, YN, 0111, 3A1X1.
All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position.
For more information see the Texas State Auditor’s Military Crosswalk at https://www.
hr.
sao.
state.
tx.
us/Compensation/JobDescriptions.
aspx.
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