Human Resources Coordinator

TITLE: Human Resource Associate DATE: January 2024 *WACO HOUSING AUTHORITY & AFFILIATES * *POSITION DESCRIPTION * *TITLE: Human Resource Coordinator EXEMPT * *SUPERVISOR: Director of Administrative Services, HR & I.
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* *Duties and Responsibilities * Provides administrative support to one or more human resources functions, including recruiting, employee/labor relations, benefits, training, equal employment opportunity, and/or employee records.
Processes HR department applications, including employment and enrollment applications; maintains attendance and employment records, and compiles statistics for various HR management reports.
Provides information to supervisors for employee evaluation requirements.
Serves as a liaison between the human resources department and employees for effective communication and conflict resolution.
Establishes systematic procedures and record keeping systems for optimum efficiency.
Responsible for posting job vacancies and assuring compliance with policies, rules, and regulations.
Responsible for working closely with the finance accounting/payroll clerk to keep payroll & benefit changes up to date.
Establishes creative recruitment strategies to obtain successful applicants for each position.
Responsible for conducting monthly orientations for new employees.
Will assist with ensuring all new WHA employees feel a part of a team.
Page 1 TITLE: Human Resource Associate DATE: January 2024 Implements policy and procedures related to Workmen’s Compensation incident reporting and performance monitoring.
Assists in monitoring insurance premium costs and reporting.
Coordinates employee information for FMLA and unemployment claims.
Reports all accident and liability claims to current insurance carrier and furnishes updated reports to management staff.
Enrolls eligible employees in retirement and health plans, informs them of all changes in plans and maintains computer listing on employees, insurance, retirement, and salary budgets.
Maintains Personnel Handbook, Personnel files, and orientation of new employees.
Works closely with Director of Admin and President/CEO on Personnel matters.
Works closely with the Director of Admin and President/CEO on special programs and tasks, i.
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, vaccination incentives, special training for staff, salary comparability studies, etc.
Works closely with the Director of Admin and President/CEO on incentive activities for staff.
Adheres to Drug Free Workplace Policy and ensures employees compliance concerning background checks.
Assists in ensuring job skills, knowledge, and abilities, and job descriptions are kept up to date.
Assists in ensuring compliance concerning WHA’s Safety Program.
Adheres to special regulations governing wages, hours of work and eligibility criteria for benefit plans.
Performs other duties as assigned.
Page 2 TITLE: Human Resource Associate DATE: January 2024 *Qualifications and Knowledge * A bachelor’s degree in human resource management from an accredited college or university is preferred.
Two or more years’ experience working in Human Resources in required.
Working knowledge of HR functions and best practices.
Knowledge of employment law and human resources responsibilities.
Impeccable written and verbal communication skills.
Exceptional interpersonal skills.
Good knowledge of HUD regulations and Authority policies, procedures, and practices.
Considerable knowledge of Fair Labor Standards Act, Civil Rights Act of 1964, Family Medical Leave, ERISA, COBRA and employment practices and procedures.
Knowledge of Federal and State Labor Laws, insurance practices and procedures and Workmen’s Compensation state law.
Ability to coordinate several concurrent activities simultaneously and exercise considerable discretion in the performance of duties.
Ability to exercise good judgment, perform well under pressure and make sound decisions.
Exceptional organizational and time management skills.
Knowledge of general office policies, procedures, practices, business English and arithmetic.
Skill in operating computer equipment and general office machines.
Ability to establish and maintain effective, confidential, and courteous relationships with other employees, vendors, and other business contacts in person and on the telephone.
Bondability.
Page 3 TITLE: Human Resource Associate DATE: January 2024 Valid Texas driver’s license.
Eligibility for coverage under PHA fleet auto insurance.
*Supervision Received and Given * The employee receives instructions from the Director of Administrative Services.
Courses of action, deadlines, and priorities are established by procedure, the supervisor, or the employee, depending on the assignment.
Routine, personnel duties are initiated by the employee without supervisory direction.
Instructions to the employee may be general or specific in nature.
Problems or situations not covered by instructions are usually referred to the supervisor for resolution.
The employee's work is reviewed periodically for accuracy, completion, and compliance with policies and procedures.
The employee has no supervisory responsibilities.
*Guidelines * The employee refers to Authority, HUD guidelines, to the Authority’s Personnel Policy Handbook, and to computer accounting applications manuals in performing work.
These guidelines cover most job-related situations although the employee occasionally is required to use independent judgment in making decisions.
If guidelines do not cover a situation, the employee consults the supervisor or makes a decision based on the circumstances.
*Complexity * The employee performs a wide variety of routine and generally related tasks.
The course of action is determined by established procedure, the supervisor, or the employee.
Tasks may occasionally have to be coordinated, integrated, and/or prioritized.
Some cases involving personnel issues may be difficult to accomplish and require resourcefulness and extra effort by the employee.
The employee may make decisions regarding unusual circumstances on occasion.
*Scope and Effect * The employee's work affects Authority employees, vendors, and residents.
Successful accomplishment of tasks by the employee ensures that: (1) adequate sources are available for goods and services; (2) management is provided accurate and timely financial and other information to make informed decisions; and (3) vendors are paid in a timely manner.
Page 4 TITLE: Human Resource Associate DATE: January 2024 *Personal Contacts * Most of the employee's contacts are with Authority personnel and outside agencies.
Contacts are made: (1) to give, obtain or clarify information regarding employment opportunities, benefits, legal issues, resolve problems; and (2) provide assistance to other Authority personnel.
*Physical Demands * Work is principally sedentary, but may involve some physical exertion, such as kneeling, crouching, or lifting to obtain files and records, and eyestrain from working with computers and other office equipment.
*Work Environment * Work involves the normal risks and discomforts associated with an office environment but is usually in an area that is adequately heated, lighted and ventilated.
Page 5 Job Type: Full-time Pay: $19.
25 per hour Expected hours: 40 per week Benefits: * 401(k) * 401(k) matching * Dental insurance * Health insurance * Life insurance * Paid jury duty * Paid time off * Referral program * Tuition reimbursement * Vision insurance Schedule: * 10 hour shift * Day shift Ability to Relocate: * Waco, TX 76710: Relocate before starting work (Required) Work Location: In person