Executive Assistant

POSITION SUMMARY We have an immediate opening for an experienced Executive Assistant in our Waco office to represent STRATA and our bedrock values in every interaction.
As the face and voice of STRATA, this position will be an integral part of serving our internal and external customers by overseeing the office experience and supporting our executive team’s needs.
Success in this role requires excellent communication, professionalism, customer service, teamwork, flexibility, and time management skills.
We are seeking high-potential candidates to join our team at our Waco office, located at 7901 Woodway Dr.
To excel in this role, you must possess strong communication skills, solid organizational skills, and a passion for helping others.
You will be expected to make decisions, create and support change, and have a growth mindset – while growing yourself.
WHY STRATA? STRATA Trust Company is a fast-growing self-directed IRA custodian which serves individuals and institutional clients nationwide that invest in alternative assets using retirement funds.
Self-directed IRAs allow individuals to save for retirement by providing a wider array of investment options than banks and brokerage firms.
Investments include alternative investments such as real estate, trust deeds, precious metals, private equity and debt offerings, as well as crowdfunding and investment portals, and more.
As a subsidiary of Horizon Bank based in Austin, Texas, the company is regulated by federal and state banking authorities.
Our trajectory of growth is exciting, and we are ready to take it to the next level with talented, passionate individuals who love to work with people and want to be valuable contributors to our future growth and success.
That is just part of the reason that STRATA is a great place to work! WHAT WILL YOU DO? Key highlights include: Oversee the day-to-day activities of the office as the main point of contact in the reception area, keeping management informed of performance with routine and requested reporting.
Maintain office efficiency by maintaining appearance of common areas and meeting spaces, handling correspondence, managing our walk-in customers and vendors/deliveries, and overseeing office and breakroom supplies, snacks and equipment.
Provide direct administrative support as needed, including scheduling interviews/meetings/travel, organizing events, mailing/shipping packages, and preparing expense and other reports.
Coordinate internal and external resources for our executive team and building needs.
Oversee and maintain office equipment for uninterrupted function, identify and fulfill office supply needs, maintain and manage vendors, and coordinate food delivery as needed.
Assist with the management of all aspects of the office space/infrastructure planning (moves, adds and changes to workstations) and provide resources and solutions as requested.
Other duties as assigned and/or taken on.
AM I THE RIGHT FIT? The ideal candidate is an experienced executive assistant who possesses: Bachelor’s Degree preferred, plus at least 2 years office management experience, preferably in the financial service industry, or the equivalent combination of education and experience which demonstrates the knowledge, skills and abilities to perform the job duties of this position.
Possess strong verbal and written communication skills and analytical capabilities, and excellent organizational and time management skills.
Excellent computer skills and experience with Microsoft Office suite– Outlook, Word, Excel and PowerPoint, and Adobe Acrobat Pro.
Demonstrated ability to take initiative and contribute to the team’s success.
Optimistic, self-motivated, community-oriented personality, dependable and punctual.
WHAT DOES IT MEAN TO BE ON THE STRATA TEAM? Our commitment to our employees goes beyond base pay—it includes the tangible things like salary, benefits, and special employee programs such as training & development, wellness, and flexible sick time.
Equally important are the intangible factors like challenging work, a community focused mindset, and the opportunity to grow professionally.
We do not hire resources; we invest in people.
Benefits available to you include: Health coverage options including Medical, Dental, and Vision Wellness Program that incentivizes you with premium cost savings Employee Assistance Program to help you with life’s challenges Basic Group term Life and AD&D to protect you and your family The opportunity to become a shareholder of the Bank through our 401k Retirement Plan Time off policies meant to support your work-life balance Discounts on Pet Insurance INTERESTED? This is a great opportunity to join a successful and fast-growing company with a national footprint.
If you think that you could be the perfect fit, please apply now.
Submit your resume and contact information for consideration.
Good luck and we look forward to hearing from you! At STRATA Trust, we rely on diversity of culture and thought to deliver on our goals.
To ensure this we seek talented, qualified people for all of our career opportunities, regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, veteran status, or any other protected classification under federal, state and/or local laws.
STRATA is proud to be an Equal Employment Opportunity/Affirmative Action Employer.